Google Drive

Google Drive as the home for exports and a source for receipts

The folder your records already live in is also the folder they belong in. The export writes straight there instead of landing in a downloads folder.

Export straight into Drive
Folders appear by themselves
Read receipts from Drive

Start your 14-day trial How it works

Google DriveExport destination

Your company, Volk Accountant
2026
Q3
complete-package.zip

The folders are created by the export itself

2Directions: exports in, receipts out
3Folder levels: company, year, period
Every planThe integration is not tied to Business
EncryptedCredentials, and they do not leave the server
0Files read twice, duplicates are skipped

What the Google Drive integration does

The Google Drive integration works in both directions. On export you can choose your Google Drive as the destination instead of a download; there a folder structure of company name, year and period is created automatically, so after several quarters you have identically built folders side by side rather than differently named ZIP files. In the other direction, receipts can be picked directly inside Drive and read in; the app recognises whether a document is an incoming or an outgoing receipt, and files already present are skipped. The Drive credentials are stored encrypted and do not leave our server. The integration is included on every plan.

The export

How the folders in Drive come about

An export that lands in a downloads folder and travels on by email is an intermediate step. Through Drive it disappears.

1
Pick the destination
An export offers two destinations: a download or your Google Drive. The account is connected once, and the choice then stays.
2
Folders appear
In Drive the export creates what it needs: a folder for the company, the year inside it, the period inside that.
3
Files land in them
Invoice PDFs, receipts, reports or the complete package, depending on what you selected.

That the folders are named the same way only pays off after a while. After eight quarters there are eight identically built folders side by side, and nobody has to guess what is inside export-final-2.zip. What an export contains is on the page about reports and export.

The other direction

Reading receipts in from Drive

Many receipts are in Drive already, because that is where they were filed or scanned to. Then the detour through downloading is unnecessary.

That duplicates are skipped is what decides whether anybody uses this route twice. Without it, every second run would be tidying up.

After that the reading works exactly as it does for a photographed receipt, and you do the confirming either way. The sequence is on receipts and AI capture.

On reading in

Selectionpick files inside Drive itself
Recognitionincoming or outgoing receipt
Duplicatesare skipped
Readingthe same six fields as always
Review stackyou confirm before anything posts

The credentials

What happens to the Drive connection

Connecting to somebody else's account is a question of trust. So this says what happens to the access, not only what it can do.

Stored

Encrypted

The credentials for your Drive are stored encrypted and do not leave our server.

Used

Only for export and import

The access is used for the two routes described here and for nothing else.

Ended

By you, at any time

The connection can be cut. What is already in Drive stays there and belongs to you.

The last point is the more important one: whatever is in Drive sits in your account. An export you hold yourself is more than a convenience under Cyprus retention rules, and why that is so is on reports and export.

Straight answer

What this feature does not do

We put this in writing because it affects the decision. Finding out after you have paid means you bought the wrong tool.

Google Drive only. Dropbox, OneDrive and your own server are not connected.
No continuous sync. The export writes when you run it; it does not keep the folder up to date.
The folder structure is fixed. Company, year and period are what they are and cannot be renamed.

Asked often

Questions that come up before you start

What does the folder structure in Drive look like?

Company name and Volk Accountant as the top folder, the year below it, the period below that. The structure appears on the first export by itself and is fixed: the folders cannot be renamed or nested differently.

Are my Google credentials stored?

The Drive credentials are stored encrypted and never leave the server. Access is withdrawn where it was granted, in your own Google account, and Volk Accountant loses it immediately at that point.

Does the Drive folder keep itself up to date?

No, there is no continuous sync. Files are written when you trigger an export. If an invoice changes afterwards, the file in Drive stays as it was until you export that period again.

Can I import receipts from Drive as well?

Yes, files can be picked straight from Drive. That direction is marked as beta, while the export in the other direction is not. Google Drive is the only storage connected; Dropbox and OneDrive are not.

What goes with this

Reports and exportWhat your accountant asks for is almost always the same: a period, complete, in one file. Here that is a button.Data importThe expensive part of changing tools is not the price but the history. Three routes bring it across without you typing it again.Receipts and AI capturePoint the camera at a receipt. What normally takes six fields of typing becomes one tap and a glance.Public APIIf your invoices are produced in another system, they should not be typed twice. That is what the API is for, and right now it does exactly two things.

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