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Reports and export

Reports and export: one period, six ready-made outputs

What your accountant asks for is almost always the same: a period, complete, in one file. Here that is a button.

  • Six ready-made outputs
  • Straight into Google Drive
  • English produced beforehand
Start your 14-day trialHow it works
  • 6Outputs per period, from PDF to full package
  • 4Periods: month, quarter, year or custom
  • 2Destinations: download or Google Drive
  • 3Folder levels in Drive: company, year, period
  • AutomaticTranslation ahead of an English export

What an export from Volk Accountant contains

An export starts with a period (month, quarter, year or custom) and then an output: invoice PDFs as a ZIP, receipts as a ZIP, the VAT report as Excel, the VIES report as Excel, a tax overview as Excel with two sheets for income and expenses, or the complete package as a ZIP containing every folder. The destination is either a download or the client's Google Drive; in Drive the folder structure of company name, year and period is created automatically. Invoices without an English version are translated automatically before an English export, so the file is consistent in one language. Nothing is transmitted to an authority: the export produces files, and filing is done by hand.

The outputs

The six outputs of an export

An export is not a file but an answer to a question. The question comes from your accountant, from an inspection, or from you.

The tax overview separates income and expenses onto two sheets. That sounds like a formality and is the form an accountant can work in without sorting first.

The complete package is the case where no follow-up question comes back: every folder, every document, one period. Anyone who has received the quarterly email asking “do you still have February’s receipts” knows why that deserves a button of its own.

What comes out
  • Invoice PDFsZIP, for the records
  • ReceiptsZIP, for an inspection
  • VAT reportExcel, for the quarterly return
  • VIES reportExcel, per client VAT number
  • Tax overviewExcel with two sheets
  • Complete packageZIP with every folder

Anyone who would rather let their accountant work directly than send them files needs this export less often: see the accountant portal.

The destination

Download, or straight into your Google Drive

An export that lands in a downloads folder and travels on by email is an intermediate step. Sometimes it is necessary; often it is not.

  1. 1

    Pick the period

    Month, quarter, year or a freely set period. The VAT period is not necessarily the calendar quarter.

  2. 2

    Pick the output

    One of the six, or the complete package. English versions of missing invoices are produced beforehand.

  3. 3

    Pick the destination

    Download or Google Drive. In Drive the folder structure of company name, year and period appears by itself.

That the folders are created automatically is the part that pays off over years: after eight quarters there are eight identically built folders rather than eight differently named ZIP files.

That the periods do not follow the calendar quarter has a Cyprus reason. They are assigned at registration. The detail is in the article on the VAT return.

How the connection to Drive is made, which folders appear there and how you withdraw access again is covered under Google Drive.

Why completeness

You have to be able to produce the records years later

An export is not busywork. In Cyprus a deadline hangs on the completeness of your records, and it runs longer than most people assume.

How long

Six years or seven

The Tax Department website says six years, its own VAT guide says seven. Keeping everything seven years avoids the question.
How fast

Within five days

The Commissioner can require the records to be produced within five days.
Where

Storage abroad must be notified

Storing records outside Cyprus must be notified in advance, and full online access is required.

These three points are the real reason for the complete package. All three are set out with sources in the article on invoice requirements, including why the two official statements on the retention period contradict each other, and why One-Stop-Shop records carry a ten-year period.

The third point applies to you with any tool that does not run in Cyprus. Our servers are in Frankfurt. Inside the EU, but outside Cyprus, which is what triggers the notification duty. It falls on you as the business, not on us as the provider; an export you hold yourself is more than a convenience for exactly that reason.

Straight answer

What this feature does not do

We put this in writing because it affects the decision. Finding out after you have paid means you bought the wrong tool.

  • Nothing is transmitted to an authority. The export produces files; filing happens by hand in TAXISnet or Tax For All.
  • Google Drive is the only destination. Dropbox, OneDrive and your own server are not connected.
  • An export is a snapshot. If an invoice changes afterwards, the file already produced is not updated.
Asked often

Questions that come up before you start

Which files does my accountant get from an export?

Six packages to choose from: invoice PDFs as a ZIP, receipts as a ZIP, the VAT report as Excel, the VIES report as Excel, the tax overview as Excel with two sheets for income and expenses, and the full package as a ZIP containing every folder.

Can the export go straight into my cloud storage?

Yes, either as a download or straight into your Google Drive. The folder structure of company name, year and period is created there by itself. Other services such as Dropbox or OneDrive are not connected.

Which periods can I export?

A month, a quarter, a year or a period you set yourself. An export is a snapshot: if an invoice changes afterwards, the file already created is not updated, so you export that period again.

Does an export file anything with the authorities?

No. The export produces files for you and your accountant. Filing happens in TAXISnet or Tax For All, by hand. Volk Accountant prepares the filing and submits nothing itself.

What goes with this

Receipts and AI capturePoint the camera at a receipt. What normally takes six fields of typing becomes one tap and a glance.Google DriveThe folder your records already live in is also the folder they belong in. The export writes straight there instead of landing in a downloads folder.Accountant portalYour accountant gets their own login, not a shared password. And it costs nothing extra, because charging for it would be charging you to work with your own advisor.Cyprus VAT and VIESBoth filings come out of the entries you already have. No second spreadsheet, no retyping at quarter end.

Further reading

A printer with blank paper in a bright officeInvoicing

What has to be on a Cyprus invoice

The mandatory fields are not in the VAT Law. They are in a regulation from 2001. Read it closely and two things that every guide claims turn out not to be required at all.

Alexander VolkhineAuthor ·
10 min read
Blue ring binders labelled by year, arranged side by side on a shelfAnnual accounts

Annual Accounts in Cyprus: Who Is Audited and Who Only Needs a Review

Cyprus has no audit exemption for small companies. It has a substitute, a lighter engagement, and a definition of turnover that routinely pushes holding companies back out of it.

Alexander VolkhineAuthor ·
5 min read
A bright office with several desks, seen in daylightDeadlines

Cyprus tax deadlines: every filing a company owes, and when

A Cyprus company owes filings in three rhythms (monthly, quarterly and once a year) to three different authorities through four different portals. Here is the whole map, with what the 2026 reform changed.

Alexander VolkhineAuthor ·
9 min read

Export one quarter and send it to your accountant

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Checked 4 October 2026