Stripe on the invoice, and the status keeps itself
Between “invoice read” and “invoice paid” a bank transfer puts a form, an IBAN and a reference. Stripe removes that part.
- Stripe is the service behind it
- Card or SEPA
- The status moves on its own
- 2Payment routes: card and SEPA direct debit
- 1Link per invoice, no account for the client
- BusinessThe plan from which the integration is included
- AutomaticInvoice on receipt of payment, if you want it
- 1Integration: Stripe, the service is named openly
How the Stripe integration works in Volk Accountant
Stripe is the payment service Volk Accountant connects, and currently the only one. Every invoice can carry a payment link through which the client pays by card or SEPA. The client needs no account in the application. On receipt of payment the invoice can optionally be created and sent to the client automatically, and the client can also enter their own billing details while paying. The payment is matched to the invoice, so the status moves to paid without further action. The integration is included from the Business plan; a Stripe account is connected for it.
How your client pays through the link
Every obstacle between the invoice and the payment lengthens the time until the money arrives. Creating an account is the largest, with Stripe the client needs none.
- 1
The invoice arrives
With the PDF attached and the payment link in the message. The sender is your company, not us, and not Stripe.
- 2
Card or SEPA
The client picks whichever suits them and pays in the browser. No account, no sign-in, no IBAN to retype.
- 3
The status moves
The payment is matched to the invoice. You do not have to find it or set it to paid by hand.
The client can enter their own billing details while paying. That sounds small and saves the round of asking for the exact legal name and the VAT number after the invoice has already been written.
The link sits on the invoice itself, it is not a second message. How that invoice comes about is covered under invoices.
The invoice can also come into being at payment
The reverse order: not invoice first and payment after, but payment, with the invoice produced from it.
For anything paid up front (a package, a deposit, a recurring amount) the second sequence is the right one: the payment arrives, and the invoice for it is produced and sent without anybody starting it.
Both sequences connect your own Stripe account. Whatever fees and terms apply there are between Stripe and you; we see that payment happened, and match it.
- Invoice firstlink on the invoice, payment follows
- Payment firstthe invoice is created on receipt
- Send automaticallyand it goes straight to the client
- Matchingthe payment hangs on the invoice
- Statusmoves to paid without action
What Stripe does and what we do
An integration is a division of labour. Anyone naming the service should also say where the line runs.
Handles the money
- Takes the payment, by card or SEPA
- Processes your client's payment details
- Settles fees and payouts with you
- Vets your company before you can receive money
Handles the document
- Puts the payment link on the invoice
- Matches the incoming payment to the invoice
- Sets the status without you going looking
- Creates the invoice when it comes into being at payment
You connect your own Stripe account. Whatever fees and terms apply there are between Stripe and you. We see that payment happened, and match it. Card and SEPA details are entered at Stripe, not inside our application.
Stripe is currently the only connected payment service. PayPal appears on our home page as announced, and announced means here what it means everywhere: not available yet.
Payments that do not run through Stripe are matched through banking. If another system should learn about an incoming payment, that is what webhooks are for.
Payment links at other providers
Online payment links are among the least documented features anywhere. Every figure comes from the provider's own public pages.
| Volk Accountant | Cybooks | Sumly | Balabook | Accountly | TidyBooks | BTMS | QuickBooks | Xero | Billino | |
|---|---|---|---|---|---|---|---|---|---|---|
| Online payment links | Yes | Yes | not published | not published | not published | not published | not published | not published | Yes | not published |
| Automatic payment matching | Yes | Yes | Yes | Yes | not published | Yes | Yes | Yes | Yes | not published |
| Ready-made integrationsConnections that work without programming. As opposed to an API, which someone has to build against. | Stripe, Google Drive, webhooks, API, Claude, ChatGPT | not published | not published | none named individually, open API instead | not published | from Pro, none named individually | not published | hundreds of apps, none for Cyprus named | not published | not published |
Of the ten providers we track, three describe payment links on their pages, ourselves included. The rest show a dash, not published, not “cannot”. The full comparisons are in the provider overview.
What this feature does not do
We put this in writing because it affects the decision. Finding out after you have paid means you bought the wrong tool.
- The integration starts on Business. On Starter you send invoices without a payment link.
- You need your own Stripe account. Whatever fees and terms apply there are between Stripe and you, not us.
- No direct debit on demand. The client triggers the payment; you do not pull it.
- PayPal is not connected. Our own home page marks it as announced, and announced means here what it means everywhere: not available yet.
Questions that come up before you start
Which payment methods can my client use?
Card and SEPA through Stripe, triggered from a payment link on the invoice. The client needs no account with us for it. This is not a direct debit you pull: the payment is always started by the client, not by you.
What happens when a payment arrives?
If you want it, the invoice is created automatically and goes out to the client. The client can also enter their own invoice details while paying, so you do not have to ask for them beforehand. Two webhook events report arrival and failure to other systems.
Do I need my own Stripe account?
Yes. Fees and terms are settled between Stripe and you, not with us, and the money runs through your account there. Volk Accountant makes the connection and places the payment link on the invoice.
From which plan are payment links available?
From Business. On Starter you send invoices without a payment link. PayPal is not connected; our homepage lists it as announced, and announced here means the same as everywhere, not available yet.
What goes with this
Further reading
InvoicingWhat has to be on a Cyprus invoice
The mandatory fields are not in the VAT Law. They are in a regulation from 2001. Read it closely and two things that every guide claims turn out not to be required at all.
ComparisonWhich accounting software is best for Cyprus?
There is no single best one. There is one that fits your case, and the question that decides it is not the price.
VATVAT return in Cyprus: periods, the 10th, and what late costs
Your quarter ends are assigned when you register, the return and the payment share one deadline, and a late return costs a fixed charge before any interest. Here is the whole mechanism.
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