Multi-language invoices

The invoice in your client's language, the filing in English

A Cyprus company writes to clients in several countries and files with an authority that reads English. Both come out of the same document.

A language per client
Line items translated for you
The email follows the document

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InvoiceENDE

Consulting and conceptBeratung und Konzeption
Monthly maintenanceMonatliche Wartung

The email follows the document language, not the interface

2Document languages: English and German
1Preferred language per client, as the default
AutomaticTranslation ahead of an English export
BusinessThe plan from which the AI translates line items
IdenticalLayout in both languages, line for line

How the language of an invoice is decided

In Volk Accountant every client has a preferred language, and it decides which language a new document for them starts in. The language can be changed per document. Line items are translated automatically on request, and the layout stays identical in both languages. The email the document goes out with follows the language of the document, not the language you happen to run the interface in. A German invoice leaves with a German covering note. Before an English export, invoices without an English version are translated automatically, so the accountant and the authority receive one consistent English file. Documents and interface are available in English and German; automatic translation is included from the Business plan.

Where the language comes from

Where a document's language comes from

The most common confusion in bilingual tools: the interface language bleeds into the documents. Here they are two separate things.

1
Add the client
The client record holds a preferred language. It decides which language a new document for them starts in.
2
Write the document
The language can be changed per document. Line items are translated on request, and the layout stays line for line the same.
3
Send it
The email follows the language of the document. A German invoice leaves with a German covering note even if you work in English.

That sounds like a detail, and it is exactly where bilingual tools usually give themselves away: the client receives a German PDF with an English email wrapped around it.

It is not only the line items that get translated. Opening texts, closing notes and payment terms are templates and are translated with them. Which is why a free-form note you write more than once belongs in a template. It is then ready in both languages instead of staying German in front of an English-speaking client.

The preferred language is held on the client record itself, alongside country and VAT number: see client data.

Two readers

Your client reads something different from the authority

The same figures, two readers with different expectations. A company in Cyprus has both at once.

Your client

Gets their own language

The document in the language held in their record
Line items translated, layout unchanged
A covering note in the same language as the document
Payment terms from your template, in that language

Accountant and authority

Get English

An English export, including from German invoices
Missing English versions are produced beforehand
The accountant portal runs in English anyway
One consistent file instead of two language states

That is why the translation hangs on the document rather than happening at export time. At export it is too late. By then the figures sit in a summary.

Which files that export contains and where it can go is covered under reports and export.

Compared

Invoice languages at other providers

Most providers do not publish it. That says nothing about whether they can do it. It only means you cannot know beforehand.

Languages compared
	Volk Accountant	Cybooks	Sumly	Balabook	Accountly	TidyBooks	BTMS	QuickBooks	Xero	Billino
Invoice languages	English and German	English and Greek	not published	not published	not published	not published	not published	not published	not published	not published
Automatic translation of invoice line items	Yes	not published	not published	not published	not published	not published	not published	not published	not published	not published
Interface languages	English and German	not published	not published	English and Greek	not published	not published	not published	not published	not published	English, German and Greek
Further languages announcedAnnounced means: not available yet.	Greek and Russian announced	not published	not published	not published	not published	not published	not published	not published	not published	not published

A dash means the provider publishes nothing on this. That is not the same as “cannot do it”.Details on Cybooks, Sumly, Balabook, Accountly, TidyBooks, BTMS, QuickBooks, Xero, Billino taken from the providers’ public pages, retrieved on 20 September 2026. Prices may have changed since. The provider’s own page always takes precedence.

Of the ten providers we track, two publish which languages invoices can be issued in. The rest show a dash, and a dash means here what it means everywhere: not published, not “cannot”.

Greek and Russian sit in a row of their own, marked announced. They deliberately do not count towards the languages above until they ship.

Straight answer

What this feature does not do

We put this in writing because it affects the decision. Finding out after you have paid means you bought the wrong tool.

Two languages, not an open list. Greek and Russian are announced but not yet available.
Automatic translation starts on Business. On Starter you write the second version yourself.
A translation is not a legal opinion. Contract wording that matters should be checked before it goes out.

Asked often

Questions that come up before you start

Which language does the invoice email go out in?

In the language of the document, not the language of your interface. Someone using the app in German who writes an English invoice sends it with an English covering message. Subject and body come from the email template in that same language.

Which languages are available for invoices?

English and German, chosen per document and independent of the interface. Greek and Russian have been announced but are not available yet. There are no other languages at present, for quotes and templates either.

What gets translated and what does not?

Line items and template texts are translated, meaning the intro, the closing note, the payment terms and free notes as far as they are stored as a template. Attachments and one-off text typed by hand are not. The layout stays the same in both languages.

Do I need English invoices for an English export?

No. Invoices without an English version are translated automatically before an English export, so your accountant receives one complete package in one language. Automatic translation belongs to the Business plan; on Starter you write the second version yourself.

What goes with this

InvoicesAn invoice from a Cyprus company almost always meets a client in another country. The tax treatment decides the outcome, and here it is proposed rather than asked.TemplatesThe sentences under an invoice rarely change; the effort of typing them again every time does not. Five kinds of template take exactly that part off your hands.Client dataYou enter a client once. Country, VAT number, language. Every invoice to them then carries the right tax treatment and the right language by itself.Reports and exportWhat your accountant asks for is almost always the same: a period, complete, in one file. Here that is a button.

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