Recurring invoices

Recurring invoices that genuinely run on their own

A template that produces invoices on a schedule, and three settings for how far it is allowed to go on its own.

Any rhythm you need
You decide what goes out on its own
Nothing leaves unintentionally

Start your 14-day trial How it works

Recurring invoicePaused

Intervalmonthlyquarterlyyearlycustom

Create and send to the client
Create and finalise only
Create as a draft

New templates start paused

3Modes: send, finalise, draft
4Intervals: monthly, quarterly, yearly, custom
PausedThe state every new template starts in
3Templates on Starter, unlimited from Business
Per runService period and due date recalculated

What you can set on a recurring invoice

A recurring invoice in Volk Accountant is a template with a schedule: start date, interval, time of day and an optional end date. The interval can be monthly, quarterly or yearly, or a custom rhythm such as “every 2 weeks” or “every 3 months”. Three modes decide how far the automation goes: create and send to the client automatically, create and finalise only, or create as a draft. New templates start paused so that nothing goes out unintentionally. The service period and the due date are recalculated on every run rather than copied from the template. The Starter plan includes three templates; from Business the number is unlimited.

The schedule

Which intervals you can set

Monthly covers most cases. The cases it does not cover are precisely the ones where templates usually fail.

A custom interval really is custom: “every 2 weeks” or “every 3 months” are as available as the three standard cases. That sounds like a detail until a maintenance contract runs on a six-week rhythm.

The service period and the due date are recalculated on every run, not copied from the template. An invoice created in March carries March, not the month somebody happened to set the template up in.

Set per template

Start datewhen the first run falls
Intervalmonthly, quarterly, yearly or custom
Time of daywhen in the day it is created
End dateoptional, otherwise it keeps running
Modesend, finalise or draft

What appears on the invoice that gets created comes from your templates: service packages, intro, closing note and payment terms.

How automatic

The three modes

Automation you cannot dial back eventually goes unused. So the degree is a setting, not a fixed property.

1
Create and send
The invoice is produced and goes to the client at the set time. For contracts where the amount and the service are settled.
2
Create and finalise
The invoice gets its number and is ready, but does not leave on its own. You send it when you want to.
3
Create as a draft
Prepared only, without a number. For the cases where one more line is added every month.

New templates start paused. It is the setting that gets talked about least and prevents the most: a template that starts the moment it is created sends the first invoice while you are still working on it.

In the first mode the invoice reaches the client without anyone touching it. What that delivery looks like and what the recipient sees is covered under invoice delivery.

Compared

Recurring invoices at other providers

Most providers have recurring invoices, but not on every plan. Every figure comes from the provider's own public pages.

Recurring invoices compared
	Volk Accountant	Cybooks	Sumly	Balabook	Accountly	TidyBooks	BTMS	QuickBooks	Xero	Billino
Recurring invoices	Yes	Yes	not published	Yes	Yes	not published	Yes	from Essentials	not published	not published
Invoices per monthA monthly ceiling. Once it is reached you move up a plan, regardless of what features that plan otherwise adds.	unlimited on every plan	not published	not published	not published	15 on Starter, 40 on Growth, 80 on Business	not published	not published	not published	5 on Lite, 20 on Starter, unlimited from Standard	unlimited, free plan up to €50,000 revenue
Entry price	€29	€29	€39	€30	€29	€20	not published	not published	US$7 (Lite), US$29 (Starter)	€0

A dash means the provider publishes nothing on this. That is not the same as “cannot do it”.Details on Cybooks, Sumly, Balabook, Accountly, TidyBooks, BTMS, QuickBooks, Xero, Billino taken from the providers’ public pages, retrieved on 20 September 2026. Prices may have changed since. The provider’s own page always takes precedence.

At QuickBooks, recurring invoices begin on the Essentials plan; they are not listed on the entry plan, Simple Start. We include them on every plan, limited to three templates on Starter.

Where the table is empty, the provider publishes nothing on that point. Which says nothing about whether they can do it. The full comparisons are in the provider overview.

Asked often

Questions that come up before you start

Does a new recurring invoice start right away?

No, a new template starts paused. Volk Accountant creates invoices from it only once you start it deliberately. That is on purpose: a template that runs the moment it is saved will happily send an invoice nobody had finished thinking about.

How many recurring invoices does Starter include?

Three. From the Business plan the number is unlimited. A template counts once no matter how often it runs, so three monthly arrangements take three slots, not thirty-six.

Can the invoice go to the client automatically?

Yes, that is one of three modes: create and send automatically, create and finalise only, or create as a draft. The third is the careful choice when somebody should look at the invoice once more before it leaves.

How are the service period and due date set?

Both are recalculated on every run rather than copied from the template. A monthly invoice therefore carries the period of that month and a due date counted from the day it was created. Available intervals are monthly, quarterly, yearly and a free rhythm such as every 2 weeks.

What goes with this

InvoicesAn invoice from a Cyprus company almost always meets a client in another country. The tax treatment decides the outcome, and here it is proposed rather than asked.Invoice deliveryWhat lands in your client's inbox should come from your company. That software sits behind it is none of their business.StripeBetween “invoice read” and “invoice paid” a bank transfer puts a form, an IBAN and a reference. Stripe removes that part.Client dataYou enter a client once. Country, VAT number, language. Every invoice to them then carries the right tax treatment and the right language by itself.

What has to be on a Cyprus invoice

The mandatory fields are not in the VAT Law. They are in a regulation from 2001. Read it closely and two things that every guide claims turn out not to be required at all.

Alexander VolkhineAuthor · 16 September 2026

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A laptop on a desk by a window with daylight and a plant

VAT

VAT return in Cyprus: periods, the 10th, and what late costs

Your quarter ends are assigned when you register, the return and the payment share one deadline, and a late return costs a fixed charge before any interest. Here is the whole mechanism.

Alexander VolkhineAuthor · 15 September 2026

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